Expense Reimbursement Process

Expense Reimbursement Process for Lead Links on Super Circle

  • Expenses will be prepared on a monthly basis.

  • Lead Links should submit all receipts to the Business Coordinator by the last working day of the month.

  • Completed and approved expense reimbursements will be submitted to Finance by the end of business day, 15th of the month.

Preparing your receipts:

  • Ensure all amounts on receipts are legible

  • Ensure the date can be clearly read – CIRCLE the date field for easy identification

  • Indicate on the receipt the purpose of the expense, names of attendees, etc.

Submitting Receipts:

  • Scan/Take picture of receipt; Forward any email/PDF receipts as necessary. Attach as many receipts as possible to each email.

  • Email receipts to Business Coordinator (kquintilian@etgroup.ca) – Subject line: Expenses for reimbursement

Preparation of Expense form:

  • Business Coordinator will transcribe receipts into the ETG Expense Form

  • Completed expense form will be returned to Lead Link for review, completion of missing information

  • Lead Link will return confirmed expense report back to Business Coordinator for CEO review and approval

Submitting Approved Expense for reimbursement:

  • Business Coordinator will send approved and signed expense form, with corresponding receipts, to George Lund, cc’ing the Lead Link